Most of our customers use our data-sharing feature for several reasons:
- Sharing with a client: "Here's the data you requested."
- Sharing with an advisor: "I noticed something on my latest map - what does this mean?"
- Bragging rights: "This is cool stuff, look what I just did!"
This document will walk you through the different ways you can share data for these and other use cases.
Overview
There are two ways to share data within a project. You can share the entire project with a named collaborator, or you can share an individual map or report within a project using a share link. This document will walk you through both options and when to use them.
Add a teammate to a project
The best way to share a project with someone is to add them as a member of your project team. A member of the project team will be able to view all project data, receive updates when new maps are added to the project and interact with the data according to their role and license type.
For example, an organization Editor will be able to edit data, while a view-only organization member will only have viewing access to the data. This type of sharing is ideal for members of your organization, and even subcontractors and clients, who want to have access to all maps and reports for a project.
You can add someone to a project team by clicking the "Share" button from within your project and entering their email address. We will then send an email to that person, inviting them to view your project.
Click the "Share" button to see who has access to your project and invite more collaborators.
If you have a list of users you would like to invite to a project you can add the list of users to your invite list separating users by comma, semicolon, or a space.
To add a new team member, simply enter their email address and click "Invite".
Share a View-Only Link to an Individual Map
Another way to share project data is to share a view-only link to an individual map date. This is a good way to share data with clients and other stakeholders who want to see the latest data but don't need to edit and do not want to log in to DroneDeploy.
You can share a view-only link to the individual map within 3 simple steps.
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Set up the map to be an individual date on a sidebar date selector
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Click share button
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In the view-only dropdown click the link for the exact date and copy it.
Then on the share page, copy the view-only link and send it to whomever you like.
Click on the View-Only button for the link to be copied to your clipboard. You'll see the first option is the specific map, the second option is the full project
If the person viewing the shared link is not logged in to DroneDeploy, they will see a basic, view-only version of the individual map you shared and will see the option to signup or login to DroneDeploy.
The view-only shared link looks like this for the end user
Are you having difficulty viewing this view-only link?
Note: The single date and full project view-only links do not include access to the Interior levels when viewing the link on a mobile browser. The only way to access media on the interior level via view-only link would be on a desktop/laptop browser.
Check Browser: Ensure the viewer is using an updated version of Google Chrome to view the map. Check Security Settings: Enterprise users have a security setting that, when enabled, prevents non-accounts from accessing View-Only links. Check your security settings here.
If you are an account owner, you'll be able to adjust these within the Organization settings > Security Settings > 'Require sign-in to view shared data
If the person viewing the shared link is logged in, they will see a basic, interactive view of the individual map you shared and they will be able to view layers and make measurements and exports according to the permissions allowed by their subscription or organization role.
Embedding View Only Shared Links
You can use the view-only share link to embed that view onto your webpage. To do so:
- Add to the beginning of the share link:
<iframe width='500' height='500' src='
- Add to the end of the share link:
'></iframe>
Share a link to an individual report
Just like you can share a link to an individual map, you can also share a link to an individual report. First, navigate to the "Report" tab then click "view" on the report you want to share.
Clicking "view" brings up the reports that have been generated on each date. Choose the report you want and click either of the "Share" buttons to get the link to the specific report.
You will be able to copy the link to your clipboard so that you can paste and share it with whomever you like.
Viewers of the share link will see only the report, with the options to Print, Sign Up or Log In to DroneDeploy.
View-only Individual report share link
Public Share
You can share a view-only link from a particular day, with all of the DroneDeploy content, including annotations, measurements, and issue markers. This is available to all paid accounts.
For Enterprise members with project-based packages, you can share a single link that provides view-only access to the entire project, media, and history (not just a single day). Admins can easily restrict this feature.
Public share links can be embedded in other systems via iFrame. This will allow for broader audience access and better presentation to your clients and customers.
To generate a public share link, click on the "Share" button in the upper right corner and select "View-Only".
Sharing Other Media; Panoramas, Videos, Walks
At this time, Panoramas can be shared through a view-only link found in the top right corner of the pano. This can be shared with DroneDeploy users and non-users alike. You may also invite users to your project, and they will have full access to any panoramic data uploaded.
Videos, photo groups and walks cannot be shared publicly at this time. When clicking the share button at the top right of the video it will download to your local machine. This download can then be shared!
To share videos, photo groups and Walks you will need to download the media, by clicking through on the pin/walk and clicking through on the download logo in the top right-hand corner.
Transferring Ownership Between Organizations
Map and Project Ownership can be easily changed with the use of Folders. When you create a folder, the maps inside it automatically belong to the organization that made the folder.
To transfer ownership from one user to another, follow these steps:
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Have the user who would like to obtain ownership create a folder and invite the current owner to that folder.
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The user who currently owns the project/maps will then move the project into that folder. This will transfer ownership to the creator of the folder.
Important Note: This workflow is not designed for direct user-to-user ownership transfer. If you encounter difficulties viewing specific map layers or the map itself after the ownership transfer, contact support at support@dronedeploy.com for assistance.