This document explains the different methods for sharing your data with others, allowing them to access the results of your on-demand mapping platform wherever they are.
Most customers use the data-sharing feature for several reasons:
Sharing with a client to provide requested data
Sharing with an advisor for analysis on a map
Sharing with stakeholders to showcase recent work
This guide walks you through the different ways you can share data for these and other use cases.
Overview
You can share data within a project in two ways: share the entire project with a named collaborator, or share an individual map or report using a share link. This document walks you through both options and when to use them.
Add a Teammate to a Project
The best way to share a project with someone is to add them as a member of your project team. A member of the project team views all project data, receives updates when new maps are added, and interacts with the data according to their role and license type.
For example, an organization editor can edit data, while a view-only organization member only has viewing access to the data. This type of sharing is ideal for members of your organization, subcontractors, and clients who need access to all maps and reports for a project.
You add someone to a project team by clicking the Share button from within your project and entering their email address. DroneDeploy sends an email to that person, inviting them to view your project.
Click the Share button to see who has access to your project and invite more collaborators.
If you have a list of users you want to invite to a project, add the list to your invite list, separating users by comma, semicolon, or a space.
To add a new team member, enter their email address and click Invite.
Project-level access is granted to any user regardless of whether they have or do not have a paid subscription.
User Settings
The User Settings tab provides additional permissions settings on a project-level to provide more granular access levels across different project needs.
Click the User Settings button to see additional permissions settings on a project-level.
Organization: Toggled off by default. This setting makes a project or folder visible on the project dashboards for any member of the organization of the project/folder owner. Once selected, an additional optional checkbox appears, which provides the option for an email notification to be sent to all users. Projects and folders with this option turned on show an icon at the top right corner.
All Users: This setting enables all users in a project to share individual media assets using the Share button in the top right of media. This generates a view-only link that is used without a DroneDeploy login. When disabled, those icons are visible but greyed out.
Media Sharing: This setting enables all users to share and download individual media assets using the Share and Download buttons in the top right of media. This does not affect overall project share settings.
Editor Role: This setting enables editors to be able to add users (in addition to owners and coordinators), but view-only users are still blocked from this permission.
Share a View-Only Link to an Individual Date of captures
Another way to share project data is to share a view-only link to an individual map date. This is a good way to share data with clients and other stakeholders who want to see the latest data but do not need to edit and do not want to log in to DroneDeploy.
Follow these 3 simple steps to share a view-only link to the individual map:
Set up the map to be an individual date on a sidebar date selector.
Click the Share button.
In the view-only dropdown, click the link for the exact date and copy it.
Then on the share page, copy the view-only link and send it to whoever you like.
Click on the View-Only button for the link to be copied to your clipboard. You see the first option is the specific map, and the second option is the full project.
If the person viewing the shared link is not logged in to DroneDeploy, they see a basic, view-only version of the individual map you shared and see the option to signup or login to DroneDeploy.
The view-only shared link looks like this for the end user.
Are you having difficulty viewing this view-only link?
Check Browser: Ensure the viewer is using an updated version of Google Chrome to view the map.
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Check Security Settings: Enterprise users have a security setting that, when enabled, prevents non-accounts from accessing view-only links. Check your security settings here.
Note: The single date and full project view-only links do not include access to the interior levels when viewing the link on a mobile browser. The only way to access media on the interior level via view-only link is on a desktop/laptop browser.
If the person viewing the shared link is logged in, they see a basic, interactive view of the individual map you shared, and they are able to view layers and make measurements and exports according to the permissions allowed by their subscription or organization role.
Share Link Units
For users viewing a map via a view-only link without logging into their DroneDeploy account (public users), the system uses a hardcoded unit conversion for area size for improved readability.
The unit conversion logic is as follows:
Small areas (less than 1,000 m²): Displayed in square meters (m²) for metric and square feet (ft²) for imperial.
Large areas (1,000 m² or greater): Displayed in hectares (ha) for metric and acres (ac) for imperial.
The threshold of 1,000 m² is approximately equivalent to 0.1 ha or 0.25 acres. Once a user logs into their DroneDeploy account, the units set by the project owner are shown.
Currently, the default units for shared links are meters for users who are accessing shared links when not logged into their DroneDeploy account. Once the receiver has logged into their DroneDeploy account, the units that the sender has set are shown.
Embedding View-Only Shared Links
You use the view-only share link to embed that view onto your webpage. To do so:
Add to the beginning of the share link:
<iframe width='500' height='500' src='Add to the end of the share link:
'></iframe>
Share a Link to an Individual Report
Just like you share a link to an individual map, you also share a link to an individual report. First, navigate to the Report tab, then click View on the report you want to share.
Clicking View brings up the reports that have been generated on each date. Choose the report you want and click either of the Share buttons to get the link to the specific report.
You are able to copy the link to your clipboard so that you paste and share it with whoever you like.
Viewers of the share link see only the report, with the options to Print, Sign Up or Log In to DroneDeploy.
View-only individual report share link.
Public Share
You share a view-only link from a particular day, with all of the DroneDeploy content, including annotations, measurements, and field note markers. This is available to all paid accounts.
For Enterprise members with project-based packages, you share a single link that provides view-only access to the entire project, media, and history (not just a single day). Admins easily restrict this feature.
Public share links are embedded in other systems via iFrame. This allows for broader audience access and better presentation to your clients and customers.
To generate a public share link, click on the Share button in the upper right corner and select View-Only.
Sharing Other Media: Panoramas, Videos, Walks
Using the public share link mentioned above, you share DroneDeploy per data.
This means if you share a view-only link for a specific date, the panos, walks, and other media for that date are also visible to the end viewer.
Individual panos are shared through a view-only link found in the top right corner of the pano. This is shared with DroneDeploy users and non-users alike. You also invite users to your project, and they have full access to any panoramic data uploaded.
Individual videos, photo groups, and walks are shared individually by clicking the share button at the top right of the video. It downloads to your local machine. This download is then shared. You also copy the share link here, but this requires a log in to view.
To share videos, photo groups, and walks, download the media by clicking through on the pin/walk and clicking through on the download logo in the top right-hand corner.
Limitations
The single date and full project view-only links do not include access to the interior levels when viewing the link on a mobile browser. The only way to access media on the interior level via view-only link is on a desktop/laptop browser.
Enterprise users have a security setting that, when enabled, prevents non-accounts from accessing view-only links.
Transferring Ownership Between Organizations
Map and project ownership are easily changed with the use of folders. When you create a folder, the maps inside it automatically belong to the organization that made the folder.
To transfer ownership from one user to another, follow these steps:
Have the user who would like to obtain ownership create a folder and invite the current owner to that folder.
The user who currently owns the project/maps then moves the project into that folder. This transfers ownership to the creator of the folder.
Important Note: This workflow is not designed for direct user-to-user ownership transfer. If you encounter difficulties viewing specific map layers or the map itself after the ownership transfer, contact support at support@dronedeploy.com for assistance.
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